Who Is Authorized to Query
The Clearinghouse will accept requests for information from state boards of dentistry, federal agencies, contracted clients and practitioners who request a self-query.
How to Become an Eligible Entity
To access the AADB Clearinghouse for Board Actions’ query system, a valid contract must be in place between the organization and the AADB. Simply download the AADB Application for a Contract and forward the completed form to the AADB Central Office via E-mail at firstname.lastname@example.org or mail to the address on the application form.
Schedule of Fees
Member State Dental Boards Fee: Enrollment is included in the board membership dues. The first 50 queries are free. After 50 queries annually, the rates listed below apply.
Contract Clients Enrollment and Set-Up Fee: $200.00
Per Name Fee:
|# of Queries||On-Line Submission||Manual Submission|
|1 – 1000||$4.00 per name||$6.00 per name|
|1001 – 5000||$3.50 per name||$5.50 per name|
|5001 – 10000||$3.25 per name||$5.00 per name|
|10000 and Over||$3.00 per name||$4.50 per name|
|Multiple User Fee:||Per name fee multiplied by number of users||Per name fee multiplied by number of users|
|Access Fee:||$5.00 per use||$5.00 for the first name on each batch|
Methods of Payments
- Point of Service – each request must be accompanied by payment (in full). Queries will not be processed without payment.
- Credit – upon request, the AADB may establish a limited line of credit for your organization. Queries will be processed up to a pre-approved credit line.
- Prepayment – may establish a draw account for anticipated usage. Advance payments to the AADB will be accepted on a monthly, quarterly, or annual basis. This method is strongly recommended for on-line users who would like to receive the full benefit of accelerated turnaround on queries.
How To Request A Self-Query
A request for information from an individual practitioner regarding his or her own file will be honored, provided the practitioner’s signature on the Self-Query Form is notarized. A practitioner will receive the same information as provided to other authorized entities.
Complete the Self-Query Form, notarize and mail to AADB. The cost is $10.00 per query. Please enclose a check or money order made payable to the American Association of Dental Boards, 211 East Chicago Avenue, Suite 760, Chicago, IL 60611. The result of the self-query will be mailed in ten business days upon receipt of the self-query.